Workshop Administrative Assistant

*JOB TITLE:* *Workshop Administrative Assistant* For Carpentry / Production Workshop *REPORTS TO:* Workshop Manager Creative Director *ROLE PURPOSE* Supports workshop operations through administrative coordination, documentation, communication, inventory tracking, and customer/order management to ensure smooth production and delivery and handling of purchases from company vendors *KEY RESPONSIBILITIES* Production Coordination* Record and update job orders, specifications, and delivery timelines Schedule production tasks and assist with workflow planning Track project progress and flag delays or bottlenecks Assist with quality check documentation before dispatch Receive and log incoming supplies and tools Alert management on low stock and generate purchase requests Keep track of tool maintenance and repairs Delivery & Logistics Coordination* Schedule deliveries and pickups with logistics team or drivers Prepare delivery notes and job handoff forms Confirm completed orders with clients Admin Support Maintain workshop cleanliness and organization policies Manage workshop calendar (production, installations, meetings) *SKILLS & REQUIREMENTS* Strong organization & time-management Good communication and customer service skills Smart and Efficient Ability to coordinate multiple tasks simultaneously *QUALIFICATIONS* OND / HND / BSc in Business Admin, Logistics, or related field (flexible depending on talent) Minimum 1 year admin or operations role experience *MORAL SKILLS* Trustworthy and Reliable *WORK SCHEDULE* Full-time / On-site Mon–Fri( 9am–5pm) Sometimes Saturday (flexible hours)